Electronic Invoicing Software: which one to choose and why

In recent years more and more companies have understood the advantages of Electronic Invoicing . There are many who decide to make use of it: not only VAT numbers that from 2019 are required by law, but also the flat-rate schemes that are currently excluded from this charge. In fact, as stated in the document Com / 2021 / 681m with which Italy proposed to the EU to extend Electronic Invoicing to flat-rate schemes, over 10% of taxpayers already issue invoices through the Exchange System.

The choice of a Electronic Invoicing software is among the first steps to be taken for those who want to digitize their business and simplify the management processes of accounting documents. Among the many proposals on the market, selecting the one suitable for your needs may appear complex, especially if you are not clear about the functions necessary to facilitate the organization of each activity . However, once the right solution is found, the perceived benefits will be numerous.

Electronic Invoicing for flat rate: questions and answers

As of 2019, the electronic invoice has become a obligation for many companies and VAT numbers . A digitization process imposed by law that has undeniable advantages: it reduces billing costs, allows the secure storage of documents and the provision of additional services to taxpayers, reduces the time for identifying tax evasions and fraud and eliminates some obligations now in force (eg the compilation of Intrastat declarations on purchases). However, there are still many doubts about this system:

  • What is Electronic Invoicing? of a digital system for issuing, transmitting and storing invoices. These must be produced in XML format and sent to the Revenue Agency’s Exchange System.
  • Who is obliged to issue an Electronic Invoice? All VAT numbers except for those who apply the flat rate scheme, the minimum scheme or the advantage scheme. Those who sell goods and services to non-residents in Italy, both EU and non-EU, must issue them starting from June 2022.
  • What will happen in the future? The obligation of Electronic Invoicing in the future will extend to all taxable persons who use the exemption for small businesses referred to in Article 282 of the VAT Directive, which includes even those who operate on a flat-rate basis and minimum regime. The EU Commission, in fact, has given the green light for the definitive passage. There is no official date yet, but the road is well defined: we are moving towards the legal obligation for all activities.
  • Why rely on electronic invoicing software? A software facilitates the management and production of accounting documents. First of all, it allows the creation of the XML file required by law and sending to the ES. Then there are numerous functions that simplify work processes and which, in the long run, prove to be indispensable.

Electronic Invoicing Software: the basic functions

Having solutions for issuing digital invoices has therefore become a widespread need. Among the options present the billing management software , which represent the best response to the needs of all businesses, even the smallest ones, since they contain in a single platform a series of functions that speed up and simplify the digitization process of all types of activities and are indispensable .

In fact, there are many advantages which derive from the use of an Electronic Invoicing software : produce estimates and invoices quickly, record all purchases, keep costs and profits under control, plan investments, do not forget deadlines and payments to be made and reduce the complexity of warehouse management.

Even those who are not required by law, such as VAT numbers on a flat-rate basis, can enjoy the advantages deriving from adoption of a know ftware which also includes the management of all organizational aspects of the work activity .

But how to choose the most suitable software for your business and what characteristics it must have to bring real improvement in the organization of your work? When approaching the choice of solution, many elements must be taken into account. Among the basic functions, there must be:

  • Management of Electronic Invoicing in all its phases : creation, issue, digital signature, sending to the ES, conversion from quote to invoice, etc.
  • Management of all stages of the sale : updating of price lists, management of agents and commissions, creation of estimates, e-commerce, etc.
  • Complete management of purchases : registration of invoices, supplier reports, VAT management, etc.
  • Warehouse management : an overview of the situation updated at any time
  • Management of p payments : checking of deadlines, connection with home banking, sending payment requests, etc.
  • Creation of archives and price lists products
  • Customer management: creation of address books complete with personal data
  • Data analysis : activity reports
  • Tax and regulatory control : automatic entry of stamps, management of social security contributions, withholding taxes, VAT registers, VAT settlements, etc.

All these features, which are included in the Easyfatt software by Danea , allow a saving of i time and money is not indifferent . This allows all freelancers and businesses of any size, even the smallest ones, to be able to make the most of their resources and to be able to face with serenity processes of improvement of their activities.

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